Our team of catering professionals is available to assist you with planning every aspect of your event. Should you desire a customized menu for your event, we will be happy to meet with you to create a unique menu.
Please contact us to make an appointment to create your perfect event.
Phone Number: (402) 559-6832
Your Sodexo Catering TeamDoug Chrisman
PLANNING YOUR EVENT
Flavours by Sodexo has exceptional culinary skills and extensive capabilities to satisfy a wide range of catering needs. We are passionate about food and dedicated to making sure things are as perfect as possible for your special occasion! Please use this guide to understand processes, procedures, and expectations as we work together to achieve a smoothly executed and memorable catered event. Our experienced event planning specialists are very consultative and will be happy to answer all of your questions and concerns and assist you in planning every detail. We look forward to serving you!
EVENT LOCATION RESERVATION
You must make arrangements to secure a location for your event. Whether your event will be taking place on or off campus, you will need to officially “reserve” the space in order for us to be permitted to serve you in this location. Our catering department reserves Private Dining Rooms A, B, and C as well as Lower Storz Pavilion Rooms 1-8. To reserve one of these spaces, please call (402) 559-4029.
EVENT CHANGES & CANCELLATIONS
No less than 3 business days from the scheduled catered event, please make us aware of any changes (including increases or decreases in the number of attendees) or if your event needs to be canceled. Please be advised that if we are notified of you changes or cancellations after this deadline, you will be responsible for expenses already incurred by the Catering Office including and up to 100% of the food bill.
Payment must be received prior to the execution of your catered event. Accepted forms of payment include Visa, Master Card, American Express, Discover, business check, purchase order, department accounts, and foundation accounts.
SERVICE STAFF & ATTENDANTS
To ensure your event is a success, catering staff will be provided for all served meals and some buffets. Continental breakfasts, breaks, and receptions are priced for self-service. Buffet style functions are staffed with one attendant for every 25 guests. Served meals are priced on an individual basis.
THE CHARGE FOR EACH STAFF MEMBER IS:
As the host of the catered event, you are responsible for the equipment we have provided for the service of your catered event. The cost to replace any missing or damaged catering equipment or supplies will be charged to your account. For very large events, specialty equipment may need to be rented at an additional charge.
We provide high quality plastic products unless otherwise requested. We offer china service for any event at an additional charge. (There are no additional china charges for events up to 50 guests held in the Private Dining Rooms and Lower Storz Pavilion.)
We will be happy to order, receive, and handle floral arrangements for you. For decorative requests, an additional fee will be determined in accordance with your specific needs.
Linens are required for all buffet tables and service tables in the Private Dining Rooms and Lower Storz Pavillion. Guest table linens, napkins, and specialty linens are available on request.
FOOD REMOVAL POLICY
Due to health regulations, it is the policy of Flavours by Sodexo, that excess food items from events cannot be removed from the event site. Items purchased for pick up should be properly stored prior to the event and removed and disposed of by the host of the event.
All alcoholic beverages must be served by our personnel and consumed in designated areas. Proof of age will be required. Sodexo Catering reserves the right to refuse service of alcoholic beverages to any person.
A full bar setup at a dinner or reception is $5.00 per guest. All necessary bar items, except the alcohol, are provided with this charge, including nonalcoholic beverages, ice, mixers, napkins, and plastic cups. An additional charge for glasses will apply.
THE CHARGE FOR EACH BARTENDER IS: $25.00/hour (min 4 hours)
Catering Order Policies
To serve you in the best possible way, we request three working days’ notice for any catering event to guarantee your specific order and time. More notice, of course, is preferred. We require a two week advance notice for any evening or weekend catered events. Every effort will be made to accommodate your last minute requests. Orders placed within three business days prior to the event may be subject to a $25.00 late fee.
Delivery Information, Payment Methods and Fees
Cancellation and Refund Policies
All catered functions must be secured by payment before they occur. Payment types include Visa, MasterCard, American Express, Business Check, Purchase Orders and Departmental Accounts. There will be an applicable 7.0% local sales tax added to all nonexempt customers. Organizations with tax exempt status will be required to submit a copy of their exemption Certificate (4) business days prior to their event date.
Changing or Cancelling an Event
All cancellations or changes must take place at least 3 business days before your function. If you do not contact us with a final count within the 3 business days allowed, we will prepare for the estimated number and charge accordingly. If you cancel or change an event after this deadline, some of the expenses already incurred cannot be absorbed and will have to be billed.